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When to use a time off request

  • Checkmark When the employee needs to take time off due to illness
  • Checkmark When the employee plans to take a vacation or travel
  • Checkmark When the employee needs to attend a family event
  • Checkmark When the employee is pursuing further education

Clear guidance for drafting a time off request

Throughout the time off request letter template, we explain all the terms and guide you on making the best choices for your request.

Business Specialist

Simple and Straightforward

Create a clear, concise, and courteous letter requesting time off from employment.

Business Owner

Professional and Effective

Get a professional and effective letter that clearly states the reason for your request.

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How to create a time off request letter in 3 steps

Business Specialist


Gather Information

Begin by collecting basic information about the party receiving the letter. Add your contact information as well as the employee's name, job title, and a general description of the reason for requesting time off.  

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Answer Key Questions

We help you integrate the information you collected into a document adapted to your business needs. As you complete our questionnaire, we inform you about your choices at each step and dynamically ask new questions based on your answers.

Distribute and Store Questions



Always read your document thoroughly to ensure it contains everything you need and is free of errors. In any case, once you finish creating your document, you will be able to alter it as much as you like in Microsoft Word. However, if you do not need to make any changes, you can simply download the PDF version.


Help Guide

Table of contents

Requesting time off from your employer is an important and often necessary part of work-life balance. In this short article, we will explain how to draft and use a time off request letter and help you create a professional and effective document.

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