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Help Guide

A stock transfer ledger is a document in a corporation's record books that is used to keep an accurate record of all of the corporation's stock transactions. It includes the relevant details anytime corporate shares are issued, sold, or otherwise transferred.

As it is important to maintain an accurate record of a corporation's shares and ownership at all times, a corporation's stock transfer ledger should be updated every time shares are issued, sold, surrendered, lost, or otherwise transferred to a new owner.

Our stock transfer ledger will provide the easiest manner for keeping track of stock issued from your company as well as stock transfers between shareholders. This help guide provides additional details on key aspects of your document.

Date Issued

Remember that the date that the shares are officially issued will be the date as either reflected on the stock certificate or otherwise in another official transfer document, such as a shareholder agreement.

Certificate Number

You may usually locate the certificate identification number by looking near the top of the stock certificate.

Received From

This refers to the party that sold or transferred the stock to the new shareholder of those shares. The party could either be the company itself during a stock issuance or a prior shareholder.

Number and Classes of Shares

It is important to be as accurate as possible when answering this question. Therefore, it is recommended that you use the same language as used on the stock certificate to describe the shares that were transferred.

Note whether the shares are common stock or preferred stock and whether the shares are a part of any class or series. For instance, you might enter "500 Common Stock Class A and 100 Preferred Shares." Keep in mind that many companies do not use classes, in which case you would simply write "500 Common Stock."

Next Steps

The ledger should be kept with the corporate records. It is recommended to also note the transfers in your next corporate meeting minutes recognizing and approving the transfer of shares.

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Step 1: Gather Information

As you complete your stock transfer ledger, you will need to provide the following information:

  • Names and addresses of each shareholder
  • Name of the transferor (e.g. the company or a shareholder)
  • Amount paid for the shares
  • Number and classes of shares owned by each shareholder

Having this information handy will help you complete the main sections of your document. We may also ask for additional details in our stock transfer ledger questionnaire to assist you in further customizing your document according to your needs and preferences.

Step 2: Answer Key Questions

Use the information you collected to complete the stock transfer ledger. We make this easy by guiding you each step of the way and helping you to customize your document to match your specific needs. The questions and information we present to you dynamically change depending on your answers and the state selected.

Step 3: Review

It is always important to read your document thoroughly to ensure it matches your needs and is free of errors and omissions. After completing the questionnaire, you can make textual changes to your document by downloading it in Microsoft Word. If no changes are needed, you can simply download the PDF version and sign. These downloads are available by navigating to the Documents section of your account dashboard.

Step 4: Store Copies

The ledger should be kept with the corporate records and stored in a secure location. It is a good idea to keep both a physical and electronic copy.

Step 5: Complete Related Documents

Next, complete a corporate resolution to document the company's approval of the stock transfer. The corresponding meeting minutes also need to note this event.

Ready To Get Started? Create a Stock Transfer Ledger