What is a letter of resignation?

A resignation letter is an official document that details your intention to leave your position at an organization.

What should I include in a letter of resignation?

A resignation letter should contain only information relevant to your resignation. This information typically includes your personal information, your position at the company, your last day of employment, your reason for leaving, and any plans for making the transition easier before you leave.

Are there any laws that govern letters of resignation?

Letters of resignation are not subject to any specific laws. However, it is important to check your employment contract or employee handbook to determine any requirements at your specific workplace.

Who do you send your resignation letter to?

Who you send your resignation letter to can vary depending on your workplace or company policies. It is always important to check your employment contract or employee handbook to determine any specific requirement. Typically, resignation letters are delivered to direct supervisors, senior managers, or the human resources department.

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Why you need a letter of resignation

The letter serves as part of your HR record for future references
To provide a formal handover and to assist your organization with transition
To maintain and preserve positive relationships
To remain professional and provide personal contact information

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Gather Information

As you prepare to complete your letter, take time to consider when your last day working in your position will likely be and to gather any additional details you may wish to include in your letter. If you are unsure of the date of your last day of work, you can opt to not specify this in the letter.

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Once you have completed the questionnaire, be sure to read your letter to make sure that it meets your needs and expectations. You can also print and sign your letter above your printed name in the signature line, but this step is optional.

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