Month-to-month tenants may use this letter to notify their landlords that they intend to terminate their tenancy and leave the rental unit. “Month-to-month” tenants are those under a rental agreement with no fixed end date. Such tenants normally must provide at least 30 days’ notice prior to move-out. If the tenant is under a lease with a fixed end date, they should use a tenant's notice to vacate premises letter to notify their landlord that they will not renew their lease when it expires.
It is recommended that the tenant send the letter via certified mail, return receipt requested, so that they can prove that the letter was received if there is ever a dispute. Emailing the letter is also sometimes permissible. Check the terms of the rental agreement to find out how to properly send notices to the landlord. State law usually requires that month-to-month tenants provide notice prior to the start of the final month of occupancy. However, rental agreements may require longer notice periods than the state minimum.
It is important for the tenant to include a forwarding address where the landlord should send any portion of the security deposit that remains after any needed repairs are made. Review the rental agreement for any requirements that the tenant must meet in order to have their security deposit returned. For instance, tenants must often ensure that the unit has been thoroughly cleaned and that keys and any other property of the landlord has been returned.
The letter may also indicate whether the tenant wishes to be present during any move-out inspection of the rental unit. If possible, it is a good idea for tenants to be there during the inspection in order to ensure that it is accurate and that they are not being charged for normal wear and tear or damages that were already present when they moved in. The tenant can enter the date and time they are available for the inspection, and the landlord should coordinate with them.
Finally, sign and date the letter and keep a copy for your records.