A waiver of notice is a written acknowledgment from people eligible to attend a company meeting stating that they are giving up their right to receive formal notice of the meeting. It allows meetings to take place legitimately even when they are called at the last minute without the normal required notice according to the company's formation document.
Alternatively, it allows eligible attendees to opt out of the company's notice requirements. Eligible attendees could decide to opt out of formal notice for various reasons. For example, an eligible attendee could be disinterested in attending a specific meeting or prefer to be notified of meetings in informal ways, such as by email or from their spouse who is an owner or employee.
Whatever your reasons may be to waive notice of a company meeting, LegalNature's waiver of notice can be customized to suit your needs. The following aspects of the waiver will help make it clear that formal notice is not required.
You should enter the name of your company exactly as it is listed on your articles of incorporation or articles of organization filed, or to be filed, with your state.
The different types of meetings that your company may hold include the following:
Meetings are normally attended by owners or elected directors, with the titles of meeting attendees depending on the entity type, such as:
Enter the actual meeting date and time. Generally, the notice of meeting is given well in advance of the meeting date. However, a waiver of notice may be provided any time before the meeting to preemptively waive the notice requirement or after the meeting as evidence that notice was not necessary to begin with.
Include the purpose of the meeting and its agenda in the wavier. For instance, the purpose may be to “discuss potential partnerships” or “approve an annual budget.” You may wish to specifically reference the purposes and details of this meeting to confirm your waiver and consent to the business conducted at that meeting.
Enter the names of everyone waiving notice and have them sign this waiver form. All original signatures can be inked on one document at the same time or each person can sign their own copy separately at any time. Copied and scanned signature pages are considered valid as well. Once it is signed, the signer should return a copy of the form to the company. The company's designated officer, owner, or employee in charge of maintaining the company's records will attach the waiver to all the corporate documents to evidence the waiver of notice.
Collect the following information for completing your waiver of notice:
Use the information collected for Step 1 to complete our questionnaire. We make this process simple, providing helpful guidance along the way.
Read your completed waiver of notice to ensure that it is correct. You may make any textual edits needed by downloading and opening your document in Microsoft Word or Google Docs. Your downloads are available in your account dashboard.
Send a copy to each meeting participant. It should be delivered in accordance with the company’s notice requirements, which are typically found in a formational document, such as the corporate bylaws or operating agreement. Store a copy in the corporate records book, and keep an electronic backup copy as well.