Waiver of Notice for Virginia

The undersigned _____________ of _____________ do hereby waive notice of and consent to the holding of the meeting of the _____________ of _____________ on _____________ at _____________, at _____________, _____________, _____________ _____________, and agree that any business transacted at that meeting shall be as valid and legal and of the same force and effect as though said meeting were held after notice duly given.

This waiver may be executed in counterparts. Facsimile or scanned signatures are binding and considered to be original signatures.

Instructions for Your Waiver of Notice and Consent to Hold a Meeting

A waiver of notice is a written acknowledgment from people eligible to attend a company meeting stating that they are giving up their right to receive formal notice of the meeting. It allows meetings to take place legitimately even when they are called at the last minute without the normal required notice according to the company's formation document.

Alternatively, it allows eligible attendees to opt out of the company's notice requirements. Eligible attendees could decide to opt out of formal notice for various reasons. For example, an eligible attendee could be disinterested in attending a specific meeting or prefer to be notified of meetings in informal ways, such as by email or from their spouse who is an owner or employee.

Whatever your reasons may be to waive notice of a company meeting, LegalNature's waiver of notice can be customized to suit your needs. The following aspects of the waiver will help make it clear that formal notice is not required.

Company Name

Enter the company's name exactly as it appears on your articles of incorporation or articles of organization filed, or to be filed, with the state.

Meeting Type

A company can have many different types of meetings. Generally, the most common meetings are as follows:

  1. Regular meetings that are accounted for in the company's bylaws or organizational documents and often held at regular intervals such as monthly or quarterly;
  2. Special meetings that are identified as out of the ordinary course of the company's business and do not reoccur on a regular basis; or
  3. Annual meetings that are often required by company documents and state law to be held once a year, such shareholders' meetings.

You may enter your own type of meeting by selecting "Other" and typing in the meeting type that suits your company's needs.

Meeting Persons

A company can have meetings for people holding many different titles. The most common meeting persons within a company are as follows:

  1. Shareholders
  2. Board of Directors
  3. Members
  4. Board of Managers

You may enter your own meeting persons by selecting "Other" and typing in the type of meeting persons that suits your company's needs.

Meeting Date

Enter the actual meeting date. Generally, the notice of meeting is given well in advance of the meeting date. However, a waiver of notice may be provided any time before the meeting to preemptively waive the notice requirement or after the meeting as evidence that notice was not necessary to begin with.

Meeting Time

Enter the actual meeting time. Similar to the meeting date, you can provide this waiver statement to the company before or after the actual meeting.

Meeting Purpose

The company may inform the meeting attendees of the purpose or agenda for the meeting. For example, the meeting could be to "approve the annual budget," "discuss the delegation of authority to sell certain assets," and "consider declaring dividends." You may wish to specifically reference the purposes and details of this meeting to confirm your waiver and consent to the business conducted at that meeting.

Signatory Names and Final Steps

Enter the names of everyone waiving notice and have the, sign this waiver form. All original signatures can be inked on one document at the same time or each person can sign their own copy separately at any time. Copied and scanned signature pages are considered valid as well. Once it is signed, the signer should return a copy of the form to the company. The company's designated officer, owner, or employee in charge of maintaining the company's records will attach the waiver to all the corporate documents to evidence the waiver of notice.

Please note that the language you see here changes depending on your answers to the document questionnaire.

Waiver of Notice

A waiver of notice is a voluntary statement used to waive the right to a formal meeting notice. It is most commonly used when a meeting notice is issued late or informally.

Whatever the reason may be, LegalNature's waiver of notice can be customized to suit your needs. You can easily create a waiver of notice for any meeting, ranging from a standard shareholders' meeting to a special meeting of an exploratory subcommittee.

Use LegalNature's intuitive form builder now to create your waiver of notice in minutes!

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user guide icon Help Guide

This guide provides an explanation of the key terms and considerations when creating a waiver of notice. Here we elaborate on the step-by-step guidance we provide you when answering our document questionnaire.

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checklist icon Checklist

Review the basic steps you will need to follow before and after completing a waiver of notice. This includes tips on gathering information, answering key questions, signing your document, and completing related documents.

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